Office Administrator (M / F / D)

Minimum of 5 years' experience in office administrationPrevious experience in Health & Safety mattersFluent in English and Spanish (written and verbal).Strong organisational, time management, and interpersonal skills.Comfortable multitasking and adapting to shifting priorities.Proficient in office software (e.g.
spreadsheets, document management) and comfortable learning new platforms.Able to handle confidential information with discretion and professionalism.Enthusiastic about people, processes, and fostering a positive work culture.CONTACT
Let's make a difference together - Apply now!
Questions?
Our HR team is here for you :
ABOUT US For our growing team in Madrid, we are looking for a Part Time Office Administrator to oversee and ensure that operations run smoothly within the organization.
You will report to our Office Manager based in Munich.
WHAT WE OFFER The atmosphere : A modern work environment, brimming with positive energy, healthy growth, and diverse teamsAdditional benefits : Attractive salary package, including company benefits such as jobrad, subsidies for childcare and moreBalance : Hybrid work (working from home / at the office), flexible hours, and 28 days of vacation, as well as days off for special occasionsProspects : Individual professional development programs, training, and workshopsOpportunities to influence the way we work : The freedom to contribute your own ideas and play a key role in shaping the future of our companySustainability : Efforts include our zero waste office program, systematic recycling, bee keeping, planting trees and regular beach clean-upsOur rationale : Solar energy as a sustainable energy source, enabling the world to switch to clean, renewable energyMAIN RESPONSIBILITIES
Office Operations & Facilities Management Oversee all aspects of office space and workstations, to support seamless workflows.Ensure the office is well-stocked with essential supplies and manage inventory (e.g., coffee, water, fruit, snacks).Handle all correspondence, including post and deliveries.Ensure compliance with health, safety, and facilities regulations, acting as a liaison with building management and service contacts.Act as the first point of contact for visitors, providing a warm and professional welcome.Manage meeting room bookings and provide support for internal events and gatheringsAssist with shipping, logistics, and any customs-related processes.Employee & Event Support Ensure a comfortable, functional, and inspiring workplace for all employees.Work with HR to organise office events, team-building activities, and company-wide initiatives.Support onboarding by coordinating resources and workspace setup for new hires.Other Ad-Hoc Responsibilities Participate in cross-functional projects aimed at improving internal processes and operational efficiency.Support the implementation and rollout of new systems and tools across the office.Collaborate with the IT Administrator and HR Manager on initiatives that enhance employee experience, workflow, and infrastructure, and with the Marketing team to support eventsTake ownership of special assignments as needed, contributing to the continuous improvement of office operations.COMPETENCIES Strong Teamwork together with intercultural skillsEffective planning and organizationAccountability and eagerness to learnAble to work 20 hours per weekLANGUAGES Fluent Spanish & English neededLOCATION Madrid (20 hours onsite per week - flexibility required)J-18808-Ljbffr

#J-18808-Ljbffr