Sales Team Assistant Marbella

Lucas Fox is a specialist Real Estate agency offering exceptional properties and a full range of property services to national and international clients. Founded in Barcelona in 2005, the company brings a fresh, innovative approach to the luxury property business and a strong reputation for reliability, integrity and in-depth knowledge. We have an extensive portfolio of outstanding properties in the most desirable areas of Spain and a team of multilingual, knowledgeable and experienced professionals.

As a Sales Team Assistant, you will support the Marbella Sales Team. In this role, you will be required to handle a wide range of administrative support to the agents and be a part of all ongoing sales process. You will be incredibly well organized, flexible, and detailed oriented and you will enjoy the administrative and organizational challenges of supporting a growing team of diverse personalities, and will focus on bridging the gap between our CRM system and the users who interact with it.

Main responsibilities will include, but are not limited to:
- Give support to the Sales Teams by requesting “notas simples”, plans, relevant documentation and uploading photos
- Answer, screen and forward telephone calls and enquiries
- Prepare monthly reports on new listings, sales and rentals made by the competition
- Keep and maintain collaboration agreements and properties documentation updated
- Make copies, collate, bind, staple and file documents/reports as needed
- Introducing and updating data into our database system to display up-to-date information
- Verifying and reconciliation of data on our database
- Sporadically, create new listings and supervise the existing ones on the database
- Prepare property alerts for marketing purposes regarding new properties and changes
- Coordinate travel arrangements for your team as needed
- Collect, sort, distribute and prepare mail and courier deliveries for your team
- Communicating with Clients in all languages, but particularly Belgian, French & Dutch clients as and when required.

Desired skills & expertise:
- Previous experience in an administrative or telemarketing roll in an international company
- Fluent in English, Spanish, French and Flemish
- Proactive with a ‘can-do’ attitude, resolute, creative and highly motivated person
- Ability to work independently with minimal supervision
- Ability to work well with all levels of internal management and staff, as well as outside clients and suppliers and to interact professionally with a diverse group of people
- Able to handle a fast-paced, sometimes pressured office environment
- Outstanding levels of customer service and telephone manner
- Extremely proficient and savvy with internet research and strong MS Office

It is a part time or full time indefinite position and we offer an initial completed training and the incorporation in a young, growing and multicultural team.