SUMMARY:Duties include, but are not limited to including accounts receivable, payable, and reconciliation and collection activities, and general administrative dues; and project based work as assigned by the Manager.ESSENTIAL DUTIES AND RESPONSIBILITIES TO PERFORM THIS JOB SUCCESSFULLY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:Accounts Receivable:- Maintains systematic, accurate, and timely processing of all accounts receivable including, but not limited to, invoicing, processing deposits, monthly billing reports and requesting credit /debit memos from the corporate finance office.- If applicable, ensures all invoicing is billed daily and in accordance with company practices and client contract agreements.Performs any follow-up on provider bills not received in a timely manner to decrease invoicing delays.- Conducts systematic review of all aging accounts over 90 days and contacts clients regarding the collection of outstanding accounts.- Contacts clients to resolve any invoice problems or discrepancies and if necessary, makes additional contact with clients for the collection of outstanding invoices.- Reviews HCAI accounts to ensure that the invoices are reviewed by the adjuster within 30 days and addresses any denied invoices within 5 business days of being reviewed by the adjuster to correct errors to ensure timely payment.- Complete cheque deposits utilizing the cheque reader.- Researches and responds to inquiries from clients regarding payment issues, outstanding invoices, and invoice inquiries.Accounts Payable:- Maintains systematic, accurate, and timely processing of all accounts payable including, but not limited to vendor invoicing, vendor payment, pre-payment requests, client's refund cheque, vendor files and requesting credit / debit memos.- Identifies and investigates any issues with provider bills and obtains mutual resolution of discrepancies.- Obtains approval on all vendor bills according to company policy and ensures timely payment of all vendor bills.- Prepares and manages bi-weekly cheque runs.- When necessary, reports any unresolved disputes with physicians or vendors to the Vice President, Operations and Client Care for resolution.General Duties:- Prepares and ensures accurate timely completion of month end, quarterly and year end reporting requirements.- Prepare and provide various information as requested for audit purposes.- Maintains files on all pertinent billing and accounting information.- Ensures the confidentiality and security of all financial files.- Performs a variety of clerical duties including, but not limited to,answering telephone inquiries, taking messages, filing, scanning and photocopying.- Complete banking tasks at the local branch, when addressing out of country cheques or obtaining certified cheques.- Ordering of office supplies through various vendors.- Completion of Concur to address management expenses.- Perform other duties as assigned.PROFESSIONAL COMPETENCIES:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.QUALIFICATIONS:- Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, decimals, fractions,hours & minutes, and possess the ability to compute rates and percentages.- Must be knowledgeable in multiple software programs, including, but not limited to, Great Plains, MicrosoftWord, Outlook, Excel, Concur, IME Workflow, HCAI, TD capture and the Internet.- Ability to follow instructions and respond to managements? directions accurately.- Demonstrates a high level of accuracy in preparing and entering financial information.Looks for ways to improve and promote quality and monitors own work to ensure quality is met.- Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.- Must be able to work independently, prioritize work activities and use time efficiently.- Must be able to maintain confidentiality.- Must be able to stay focused and concentrate under normal or heavy distractions.- Must be able to work well under pressure and or strict deadlines.- Must be able to demonstrate and promote a positive team-oriented environment.- Must possess the ability to manage change, delays, or unexpected events appropriately.- Demonstrates reliability and abides by the company attendance policy.- Must maintain a professional and clean appearance at all times consistent with company standards.EDUCATION AND/OR EXPERIENCE:High school diploma or equivalent required. A minimum of 2 year on the job experience in accounts receivable/payable required.LANGUAGE SKILLS:- Ability to write clearly and informatively to all required audiences and edit own work for appropriate spelling and grammar.- Ability to respond appropriately and professionally to all inquiries or complaints from customers, regulatory agencies, upper management, and/or members of the business community.- Ability to read, analyze and interpret common correspondence and medical or legal documents.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This is generally a sedentary job position that consists of:- Sitting 6-8 hours per day- Walking and standing for brief periods- Occasionally lifting and/or carrying up to 20 lbs.- Occasionally pushing/pulling up to 20 lbs.- Occasionally required to walk up multiple flights of stairsWORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.- Extended hours are occasionally required beyond the regular eight (8) hour work day.- The noise level in the work environment is usually moderate.Interested applicants are asked to forward a copy of their resume and salary expectations for consideration.We thank all applicants for applying; however only those selected for an interview will be contacted.**Job Type**:Full-time, in office position.**Job Types**:Full-time, Permanent**Salary**:$48,000.00-$55,000.00 per yearAdditional pay: Overtime payDental careDisability insuranceExtended health careOn-site parkingPaid time offSchedule: 8 hour shiftMonday to FridayCOVID-19 considerations:SOMA employs the following precautions:masks are worn within the office, physical distancing is required, surfaces are sanitized regularly, sanitizing products, PPE (masks, gloves, face shields) and plexiglass dividers are available in office.#J-18808-Ljbffr
