Purpose of Position:
Coordinates and keeps track of all payments and expenditures, purchase orders, invoices and statements. Reconciles processed work by verifying entries and comparing system reports to balances.
Accountabilities: Follows all Workplace Health Safety Requirements and always works in a safe manner.
Reports any work incidents or unsafe work practices to the State Operations Manager or Depot Manager.
Job Description: Data Administration Monitors group email accounts.
Coordinates ordering of office supplies.
Enters invoices directed to the branch into Abbyy software.
Books flights, accommodation and parking for staff.
Assists in monthly accrual process - checks supplier statements, follows-up missing invoices and enters into Abbyy.
Scans credit card payment documents and records in M-Files.
Prepares fortnightly Queensland regional distributor invoices.
Organises deliveries from Head Office to branches.
Participates in ad-hoc jobs, general housekeeping and general office support.
Any other reasonable duties as required.
Credit Card Payments Processes credit card payments only.
Prepares credit card payments and after approval pays by credit card on suppliers' websites or over the telephone.
Reconciles company credit cards for all entities.
EFT Payments Pays all vendor invoices including drivers and vendors in accordance with scheduled due dates.
Assists with credit card applications by opening new accounts, filling in required forms and entering all data.
Manages general ledger allocations for petty cash. Checks the petty cash and branch customer receipts and enters into SAP.
Monitors invoices in M-Files and checks daily when invoices need to be paid.
Completes Director's private and business credit card reconciliation monthly.
Processes invoices, exports and then imports into SAP daily.
Any other reasonable duties as required.
RequirementsRequirements/Skills Needed: Minimum 2 years' experience processing basic financial activities.
Certificate or diploma in business administration, bookkeeping, accounts administration or related discipline, or working towards completing training in these, and/or equivalent experience.
Excellent spoken and written communication skills.
Excellent Excel skills required.
Strong attention to detail
Experience with SAP B1 preferred but not essential.
Accurate data entry skills
Strong organizational skills with ability to multitask and prioritize competing tasks.
What you need for success: We are looking for an excellent communicator, someone who is reliable, well presented, and able to multitask. You will also be self-motivated, organized and proactive with the ability to work well in a fast-paced environment.
Full training and ongoing support will be provided.
Additional Job Details:
Set-up and Location: Office-based in Ortigas Pasig City
Work Schedule: 8:00 AM to 5:00 PM (AEST) | 6:00 AM to 3:00 PM PH Time
Employment Type: Full-time
All interviews and other hiring requirements are done virtually or through video calls or emails.
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