Career Opportunities: Legal and Data Protection Counsel (Temporary) (3966)Requisition ID 3966 - Posted - Spain - MadridPerform all the necessary administrative tasks, according to the defined procedures, providing an efficient support service to the company's internal and external stakeholders.2. MAIN ATTRIBUTIONS AND RESPONSIBILITIESWrite and distribute email, correspondence memos, letters, faxes and forms; Serve as a point of contact for team members, as well as for external clients/ suppliers, making sure that they are assisted by phone, email or other mean of comunication and retrieve the necessary information; Manage the meeting calendar making sure that the necessary assistance is provided - bookings, meeting rooms, etc. - depending on the needs (internal meetings, cycle meetings, congresses); Assist on travel, accommodations and car rentals needs; Prepare presentations and assist with translation; Provide support, when necessary, on HR subjects - Car fleet management, payroll, etc.; Be accountable for the purchase order process (Insert and provide purchase orders/requests in the System), including dealing with vendors and making sure that the finance and accounting perspetives are in acordance with the Group procedures; Manage the contracts/ agreements procedure, related to promotional and medical campaigns or events - when applicable; Advise and train colleagues on best business practices; Handle and submit expenses maps and employees vouchers; Update, maintain and follow office policies and procedures.3.PREFERENTIAL REQUIREMENTS AND FACTORSPrevious experience of at least 3 years in a similar role; Working knowledge of handling IT-office-devices, like printers and fax machines; Knowledge of office management systems and procedures; Proficiency in MS Office (MS Excel and MS PowerPoint, in particular); Excellent time management skills and the ability to prioritize work; Excellent written and verbal communication skills; Fluency in English (Written and Spoken); Attention to detail and problem solving skills; Strong organizational skills with the ability to multi-task.4. SKILLS PROFILEBusiness FocusCustomer OrientedPlanning and OrganizingTechnical Knowledge5. OTHERSApplicable only to Quality, Industrial and Supply Chain Department:GxP note: This is a GxP role - template according to PT_QAFOR136 de 2019.07.25.Compliance responsibilities (If applicable)- Control the proper filling of the information and documents of the events and controlling the respective status.#J-18808-Ljbffr
