If you are a perceptive and dedicated Office Manager / Head of Administration, we are looking for you!We are a marketing driven agency working for clients like Jacobs Douwe Egberts, Pescanova, Henkel, Danone...In different countries in Europe and abroad.This role is split into 4 main facets of responsibility: Finance management, operations, legal and HR support.Responsibilities:Finance management: (supported by external consultants)Manage agency budget / P&L (supported by external consultancy)Handle cash management / banksSchedule and oversee regular payment runs ensuring they are processed and prepared in a timely and accurate manner; Process and send invoices, and control paymentsOrganise daily payment runs and ensuring all financial controls are followed; ideally know the software A3HR support: (supported by external consultants)Assist in handling of human resources activities, including payroll and personnel databases.Assist the organisation'sHR function by keeping personnel records up to date, arranging interviews and so on; Make sure that the crew gets paid correctly and on time; Look after the health, safety and welfare of all employees; Organise staff training sessions and activities and induction programmes for new employees; Monitoring staff performance and attendance.Legal: (supported by external lawyers)Handle legal issue with our lawyers and the managing director (linked to commercial contracts / NDA/ HR...)Handle GRPD regulation for the agencyOperations/office manager:Deal with correspondence, complaints and queries; Liaising with staff, suppliers and clients; Help organising small to large scale events; Office management (Maintain and order necessary office equipment and supplies, as needed...)Requirements:Bachelor's degree in business administration, management, or a related field.At least 3 years of experience with invoicing; sales reports; P&L;Fluency in English and Spanish (French is very positively valued); Strong administration skills (Use of A3, Microsoft Office packages including Word, Excel and Outlook); Acts with professional integrity and honesty to deliver a high standard of service to internal and external stakeholders.Able to multi-task and prioritise workload to ensure all tasks are completed on time; Able to work quickly and accurately under pressure and meet critical deadlines.Based in Barcelona (or able to move there).If you meet the criteria above, Little Buddha Brand Design Agency is a great place to get ahead. Apply today!*Please, refrain from sending your cv if you do not meet the criteria above.#J-18808-Ljbffr
