.We are looking for an organised, responsible individual who has experience in setting up and managing an office as well as, carrying out HR and finance-related tasks. The selected applicant will be coordinating HR and finance administration duties and office procedures, whilst creating and maintaining a pleasant work environment and ensuring high levels of organizational effectiveness, communication and safety.We are a fast-growing B2C e-commerce company selling beauty and well-being products located in central Madrid. Our international team consists of IT, Marketing, HR, Customer Support and Finance. Due to consistent growth, we are seeking to employ a Spanish and English-speaking HR and Office Manager to support the expansion of business in the Latin American market.Responsibilities Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standardsAnswering telephone calls and emails service providers / suppliers and directing them to relevant staffCreating an office budget and ensuring it is followedMonitoring office supplies and ordering new stationery, furniture, appliances and electronics as requiredOrganising maintenance to keep the office clean and safe, and appliances are in good working orderReporting office progress to senior management and working with them to improve office operationsCarry out HR-related tasks such as payroll, administering vacation/sick leave, attendance etc.Carry out data inputting such as adding new supplier details, financial data such as sales, refunds etc.Create an efficient filing system to store relevant documents accordinglyAssist with any applications or other processes which require sending documentation via email / courier in addition to filling in forms as required as part of application proceduresRequirements Bachelor degree or higher and/or 3+ years working experience in a managerial office/admin role with a background in HRWorking experience/knowledge in finance would be considered an assetCandidates must be native/fluent in Spanish and English (understanding, reading and writing)Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasksOrganization and the ability to multitask to complete a wide variety of tasksFlexibility to help employees adjust to new tasks should company or office needs changeStrong interpersonal skills to interact positively with employees and managementLeadership ability to manage challenges and oversee employeesAttention to detail to ensure tasks are completed thoroughly and correctlyDemonstrated active listening skills, highly consultative and solutions-oriented
