Key Roles and Responsibilities : Oversee general administrative team(s) and coordinates with necessary internal or external stakeholders (such as suppliers / vendors) to meet organisational needsProvides mentorship and overall line management to a team(s) of administrative staffWorks across multiple teams to manage and co-ordinate electronic diaries and schedules commitments to ensure maximisation of the Executive's time efficiency, including the management of travel itineraries for domestic and international travelSupports the activities of the senior management in the business unit to ensure smooth operation and achievement of business unit objectivesManages and coordinates electronic diary and schedule commitments to ensure maximisation of the manager's time efficiency, including the management of travel itineraries for domestic and international travelUpdates project schedules and status as and when requiredAssigns and monitors clerical and administrative function and ensure the preparation of the relevant staff schedules for the business unitDesigns and implements office policies and establish the required standard and procedures relating to office operations and proceduresPlans and implements office systems, layout and equipmentRecords, produces and distributes minutes of management meetingsFollows up on outstanding meeting itemsPrepares the meeting agenda, arranging all meeting logistics and facilities as requiredDrafts letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholdersMaintains the flow of information to colleagues as requiredProcesses incoming and outgoing mail and facsimile, sorting and distributing to the relevant individualsMaintains and updates files, managing hard copy and electronic files and records and maintaining an adequate filing systemMaintains office supply inventory and other additional supplies as neededEnsures the efficient operation of office equipment by arranging for routine and necessary maintenanceReviews and approves supply requisitions and maintain and replenish inventory and ensure that stock is checked to determine inventory levelsPrepares, completes and distributes the relevant management reportsPrepares and creates professional presentations, spreadsheets and databases in line with requirementsAnswers and screens telephone calls and respond to and resolve any queries or escalate more complex queries to the relevant individualKnowledge, Skills and Attributes : Ability to build a cohesive team and to manage people effectivelyAbility to coach and develop the teamStrong communication skills, including the ability to be influential and persuasive with stakeholdersAbility to establish and maintain good working with stakeholdersA high degree of accuracy and attention to detailExcellent planning and organisation skillsKnowledge of accounting processes and proceduresOutstanding problem analysis and solving skillsAbility to work under pressureAbility to meet deadlinesAbility to prioritise workload in a fast-paced environmentExcellent verbal and written communication skillsProven time management skillsAbility to multitask and work independentlyDisplays exceptional mathematical skillsAbility to produce a high quality of workDemonstrate high ethics and adherence to company valuesAbility to prioritise and manage expectationsDisplay good analytical and reasoning skillsAbility to interpret processes, policies, financial and legal documentsAcademic Qualifications and Certifications : Bachelor's degree in Business Administration or equivalent
Required Experience : Extended working experience in similar positionExtended working experience in a related environmentExtended experience dealing with internal and external stakeholdersExtended proven experience managing peopleSkills Summary Company Policies, Filing Systems, Office Administration, Office Operations, Organizing Meetings, Policy Making, Preparing Reports
What will make you a good fit for the role?
Workplace type : On-site Working
On-site Working
Equal Opportunity Employer NTT is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment.
We do not discriminate based on age, race, color, sex, religion, national origin, disability, pregnancy, marital status, sexual orientation, gender reassignment, veteran status, or other protected category
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