Accounts Payable Specialist | Office - Based In Ortigas

.Accounts Payable Specialist | Office - based in OrtigasOrtigas, Philippines | Posted on 04/08/2024- State/Province National Capital Region (Manila)- Country PhilippinesJob DescriptionPurpose of Position:Coordinates and keeps track of all payments and expenditures, purchase orders, invoices and statements. Reconciles processed work by verifying entries and comparing system reports to balances.Accountabilities:- Follows all Workplace Health Safety Requirements and always works in a safe manner.- Reports any work incidents or unsafe work practices to the State Operations Manager or Depot Manager.Job Description:Data Administration- Monitors group email accounts.- Coordinates ordering of office supplies.- Enters invoices directed to the branch into Abbyy software.- Books flights, accommodation and parking for staff.- Assists in monthly accrual process - checks supplier statements, follows-up missing invoices and enters into Abbyy.- Scans credit card payment documents and records in M-Files.- Prepares fortnightly Queensland regional distributor invoices.- Organises deliveries from Head Office to branches.- Participates in ad-hoc jobs, general housekeeping and general office support.- Any other reasonable duties as required.Credit Card Payments- Processes credit card payments only.- Prepares credit card payments and after approval pays by credit card on suppliers' websites or over the telephone.- Reconciles company credit cards for all entities.EFT Payments- Pays all vendor invoices including drivers and vendors in accordance with scheduled due dates.- Assists with credit card applications by opening new accounts, filling in required forms and entering all data.- Manages general ledger allocations for petty cash. Checks the petty cash and branch customer receipts and enters into SAP.- Monitors invoices in M-Files and checks daily when invoices need to be paid.- Completes Director's private and business credit card reconciliation monthly.- Processes invoices, exports and then imports into SAP daily.- Any other reasonable duties as required.RequirementsRequirements/Skills Needed:- Minimum 2 years' experience processing basic financial activities.- Certificate or diploma in business administration, bookkeeping, accounts administration or related discipline, or working towards completing training in these, and/or equivalent experience.- Excellent spoken and written communication skills.- Strong attention to detail- Experience with SAP B1 preferred but not essential.- Strong organizational skills with ability to multitask and prioritize competing tasks.What you need for success:- We are looking for an excellent communicator, someone who is reliable, well presented, and able to multitask. You will also be self-motivated, organized and proactive with the ability to work well in a fast-paced environment.- Full training and ongoing support will be provided